Signatures on Documents – A Little Insight into How Best to Add Signatures to Your Documents
Question:
Should I add signatures to my documents using custom fonts or images?
Disaster Recovery has Three Sides–
Physical, Equipment, Personnel
February 2021 in Texas makes one state “2020 was Hell, 2021 is Hell Froze Over.”
Our hearts and prayers go out to the families who are still being affected by the lack of electricity and water.
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But my thoughts also go out to the employers of those affected. Disaster plans are critical for the continuation of a business after a crisis. We need to plan for physical disasters, like fires, floods, earthquakes, or tornados and now add frozen state infrastructures. We also need to plan for equipment failures, like hard-drive crashes, hackers or printer failures. And last, but not least, we need to plan for personnel failures, like key employees being struck down by accidents or serious illness, or simply deciding to move on to other employment without notice.
When you made your disaster plan, did you think about what would happen if key personnel were unable to come to work? Do you even have a disaster plan? Many small companies do not have one.
Do you have a secondary site that can take over your print jobs in case of a physical disaster? Are they in the same vicinity, current challenge with backups in Texas?
Do they have all the needed resources available (image and font files, special paper stocks, formatting software)? Does the secondary site have the same models or brands of printers? If not, you may need to have fonts, forms, images and formatting files in alternate file formats.
Do you have back-up printers and servers in-house in case of equipment failure? Are the current versions of software and resource files installed on the back-up systems? Is your data being backed up to an alternate site on a regular basis? Does any critical company information reside only on a single employee laptop? If you don’t know, it is time to find out, before anything happens.
Do you have key employees who are the only ones who have “the magic touch” to get certain jobs to run? If so, it is time to get their methods documented so someone else can run the job if needed. Does EVERY employee have a back-up person who can take over if needed? If not, it is time for some cross-training.
This article is more questions than actual how-to. But sometimes just the questions getting you thinking and moving forward.
If you need assistance to get any of your print resources made in alternate formats for your back-up site, please contact COPI. We will be happy to help.
Stay safe, everyone.
