Mailing Issues: Seamless Acceptance

September 26, 2013

By Jeffery Peoples, Window Book

Intelligent Mail Full-Service requires using unique Intelligent Mail barcodes on your mailpieces, handling units, and containers. It also requires you to transmit electronic documentation (eDoc) using the PostalOne! system. Through these requirements, the Postal Service is taking one more step towards realizing a concept and implementing a system called Seamless Acceptance. This technology will help streamline and automate acceptance, verification, payment and induction of business mailings into the USPS mail stream. By employing unique IMb’s on mail pieces, handling units, and containers, and by submitting eDoc to the Postal Service, you can locate and fix errors prior to the actual mailing. You will be able to improve address accuracy, mail preparation quality, validate correct postage, and track mail. Seamless Acceptance uses sample scanning at induction and Mail Processing Equipment (MPE) scans to evaluate mail quality, payment, and location. Currently, the PostalWindow Book Envelope Service is conducting pilot tests for Seamless Acceptance by major mailers in New Jersey, Minnesota and Nebraska.

There are benefits to mailers of participating in Seamless Acceptance such as faster induction. There is also the potential of dramatic cost savings for the USPS. It is these cost savings that is going to drive very rapid adoption of Seamless Acceptance by larger mailers in 2014, whether they want to implement it or not. Mailers that are unable to accurately prepare and electronically document their mail will be subject to additional postage costs up to 30 days after the mailing takes place. It is important to understand what the USPS will be looking for and position yourself to meet Seamless requirements so you don’t have to worry about paying additional postage costs that you could otherwise avoid. By understanding and preparing for Seamless Acceptance you will be able to enjoy its benefits rather than having it become a financial burden.

Jeffery Peoples is CEO and Founder of Window Book, Inc.

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